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Add value to your next event!

Event headshots are one of the easiest ways to elevate a conference, trade show, or corporate gathering. A professional headshot station draws a crowd, keeps people at your event longer, and sends everyone home with something they'll use for years.

At Karen K Photo, we run the whole thing for you. From setup to delivery, our system keeps the line moving and the images flowing, with no extra administrative work landing on your plate.

Great for Industry Conferences

Have an industry conference coming up? Offer a headshot station!

Provided by your organization, or used as a way to provide sponsor value, a headshot station at your event can be a tremendous asset. Attendees get something they need, while you provide extra reason for them to attend and generate possible leads for sponsors. It’s a win-win!

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Let a Sponsor Cover It

A headshot station is one of the few sponsor activations attendees will actually line up for. Instead of a logo on a tote bag, your sponsor gets their name on the thing everyone at the event is talking about.

We can brand the station, include sponsor recognition in the delivery gallery, and hand over a lead list of everyone who stopped by. Plenty of organizations book a station without paying for it themselves.

headshots from a seminole county chamber event

What a Busy Station Looks Like

At the annual Seminole County Chamber Expo, our headshot station ran steady from open to close. We photographed 126 people across four hours with no gaps, no dead time, and no line-management headaches for the event staff. Attendees kept coming, and the booth stayed busy right up to the end.

Why Event Organizers Choose Us

We handle the logistics. No spreadsheets, no sign-up chasing, no follow-ups. Our system manages scheduling and delivery so you can run your event.

Professional setup, polished results. Quality lighting, clean backdrops, and real-time direction mean every attendee leaves with a headshot they're proud to use.

Fast, organized delivery. Attendees get their images through a clean digital gallery. Files are named and sorted, so nothing gets lost.

Built to scale. A handful of VIPs or a few hundred attendees, the setup flexes to fit your event and your schedule.

Estimate Your Event

Use the calculator below to get a ballpark for your headcount. It covers the station itself. When you're ready, request a quote and we'll build a plan around your event's specific details.

Popular add-ons

Every event is a little different, so we offer extras that make the experience feel premium:

  • Priority scheduling slots — reserved times for VIPs, speakers, or sponsors so they skip the line.
  • Professional hair and makeup touch-ups — an on-site stylist keeps everyone camera-ready.
  • Sneak-peek screen — attendees see their shots on a display right after stepping off the station.

We'll walk through the options that fit your event during your quote.

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For estimate purposes only, final pricing depends on your event details and location. We typically photograph approximately 25 people per hour, per station. Price includes one final image per person. Custom options and additional image add-ons available.
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Ready to Add a Headshot Station?

Tell us about your event and we'll put together a quote. If you have a date in mind, reach out early. Prime conference dates book up fast.

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